Until very recently, companies just installed hardware to resolve their printing problems, thinking only about the type and quantity of equipment to acquire. They ignored developments in the document software world directed at more sophisticated control of document printing resources.
Fortunately, this situation is changing and more and more companies are aware of the benefits that document software solutions provide in controlling their printing resources, benefits that include savings up to 25% in expenses dedicated to this matter.
It's a proven fact that document printing is significantly reduced when employees are aware that the volume of individual printing is being controlled.
With this in mind, as part of its Document Print and Output Management portfolio, 
has released Penn Central to the market. PennCentral is a "Print Output Management" software solution that allows you to have exhaustive control of all the work that is printed by your organization.
Penn Central allows you to control the number of prints users or departments are allowed by assigning periodic quotas. And with its sophisticated reporting system, you can control your resource efficiency by recording all printing operations, no matter the format or the number of copies or digitalized prints that are generated on multifunction machines. These are just a few of the features that this document management solution provides.
Ideal for medium-size and large organizations that manage large volumes of documents, Penn Central makes it possible to centralize control of everything that's printed, from one server. It also supports on-demand printing. This way your company can withhold print jobs until users are authenticated.
This "Print Output Management" software solution is fully integrable with your organization. It operates quickly and easily with your organization's existing systems and applications. And it can be installed locally or as a central printing server.
Centralize control of who is printing and how many documents are printed by users and departments in your organization.
| Centralized control:
|
All configuration parameters, no matter the format, are configured centrally.
|
Control how many documents, of any type, are printed:
|
Employing the "Active Directory" allows you to assign the number of document printings allowed per user, on an individual or department level. Print resource control is easy and flexible, and print quotas can be allocated for configurable periods of time.
|
Control who is printing:
|
You will be able to securely control your organization's printing by requiring user authentication before releasing pending print jobs.
|
Control what is printed: |
Besides controlling standard document printing, you can also control the number of copies and digitalised documents that are generated on multifunction printers.
|
Control where documents are printed: |
A powerful and flexible report system allows you to monitor in detail your organization's document printing activity. You can configure reports to cover individual users and departments. You will be able to determine your organization's actual hardware and resource requirements, and consequently make the appropriate decisions to adapt your document print control system to improve the efficiency of your resources.
|
In summary: |
You will be able to control who is printing what and how much is printed. Consequently, you will improve your printing resource efficiency and significantly save on costs.
|